You have a meeting to plan. We help you manage everything that goes into making it happen.

From small leadership meetings to multi-day programs, Mosaic Way can help with the details that keep your meeting organized and moving forward.

We can help with:

• Meeting timelines

• Agenda logistics

• Meeting space

• Food & beverage

• A/V

• Transportation

• Attendee needs

• Meeting materials

• Communication with the hotel and vendors

You focus on the purpose of the meeting. We'll help manage the details.

Finding the right place shouldn't take hours of your team's time.

Mosaic Way can research hotels, meeting spaces and destinations based on your group's needs, location, budget and objectives.

We can help with:

• Hotel research

• Meeting space

• Room blocks

• Destination options

• Venue comparisons

• Hotel proposals

• Site selection
  
  

We'll help you compare your options so you can make an informed decision.

Before you sign, let's look at the details.

Hotel and vendor agreements can contain important terms that affect your meeting, budget and overall experience.

Mosaic Way can help you review meeting-related agreements, identify questions and work with hotels and vendors to address details before you commit.

We can help with:

• Reviewing hotel proposals and agreements

• Identifying questions or items that need clarification

• Comparing contract terms

• Communicating with hotels and vendors

• Negotiation support
  
  

Our goal is simple: help you understand the agreement and feel confident moving forward.

There are a lot of people behind a successful meeting. We help keep everyone connected.

From vendors and speakers to attendees and hotel partners, Mosaic Way can help coordinate the moving pieces before and during your meeting.

We can help with:

• Vendor coordination

• Speaker coordination

• Registration

• Attendee communications

• Transportation

• Food & beverage

• A/V

• Activities

• Meeting materials

One point of coordination can make a big difference.

You've planned the meeting. Now you need someone there to manage the details.

Mosaic Way can provide on-site support so you can focus on your attendees, your leadership and the purpose of the meeting.

On-site support may include:

• Registration

• Room setup

• Vendor coordination

• Hotel communication

• Agenda management

• Speaker support

• Attendee assistance

• Troubleshooting

• Final meeting details
  
  

You shouldn't have to be in two places at once.

À La Carte Meeting Support

You don't always need a full-service meeting planner. Sometimes you just need someone to handle one piece of the puzzle.

That's where Mosaic Way comes in.

You may need help:

• Finding a hotel

• Comparing meeting locations

• Reviewing a hotel agreement

• Coordinating a team dinner

• Managing registration

• Communicating with vendors

• Creating a meeting logistics plan

• Preparing for an upcoming meeting

• Providing on-site support

Tell us what you need. We'll help you determine where we can step in.